Virtual Assistant Agency: If you need help handling business operations, but you’re tired of the hiring process, the idea of working with a virtual assistant may thrill you out. At all businesses, there comes a time when you need to hire new experts to expand operations, but finding the funds required for the investment can be challenging.
It would help if you considered the costs and time of hiring a full-time employee. Going through applications can take months, and you need to spend resources to train the new worker after they join your team. Tack on paying a full-time salary and work benefits, and you have a heavy load to bear as the company owner.
If you need to reduce overhead while growing your company, a virtual personal assistant can be a better solution than hiring an in-house worker. Here is how they save your business money.
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Save on recruitment and hiring
Studies show that organizations spend $4000 on average during the recruitment process. Multiply that to the number of employees and hires per year, and you’ll be surprised to find out you spend thousands of dollars just in the hiring process. This amount includes recruitment, interviewing, background checks, and training.
But you don’t have to cover these expenses if you work with a company specialized in virtual PA service in the UK because it doesn’t imply a hiring process. If you clearly articulate the tasks the assistant has to complete, the company can match you with the right specialist. For example, if you need a specialist to work in retail, the agency will search for someone with specific qualifications and knowledge in the sector. You’ll receive only the resumes of candidates who check all the boxes, and you can pick the one you want to hire.
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You only pay for hours worked
When checking the pay rate for a skilled virtual assistant, it may seem quite high. But if you compare it with the costs of salary, taxes, benefits, vacation, and office equipment you would have if you would hire a full-time employee, you quickly understand that you save money. Statistics reveal that a virtual assistant costs on average $14.500 annually, but an in-house employee can cost over $42.000. It’s challenging to give a specific amount because you must consider several factors, but generally, a VPA is paid on an hourly basis and requires you to spend less money than a full-time worker.
Let’s say that you hire a specialist for an hourly rate of $20. It’s a good value if you factor that you save the additional $25, you’d pay a full-time employee in benefits and taxes. A traditional employee gets paid the agreed-upon salary no matter if some months you don’t need them to work 40 hours a week. When you hire a virtual assistant, you pay them only for the actual hours they work. You can also collaborate with one project-based.
VAs understand that companies are fluid environments with fluctuating cash flows, so there may come moments when the amount of work is lower. They’re okay with it because they work for several businesses and adjust to the clients’ needs.
Increased attention on revenue-driven tasks
When working with a virtual assistant, you have more time to focus on essential internal tasks like streamlining processes and company growth instead of marketing and data entry. All business tasks are important for your company, but not all require your aptitudes and attention. You can easily transfer some of them to a part-time worker who has the needed skills to update systems, fill orders, or schedule newsletters. All these operations would take you hours, but the help of a VA could clear your schedule so you can get back to your main responsibilities.
Streamlining some processes and delegating tasks allows you to complete projects quicker and enables you to discover your company’s actual capacity.
You benefit from the flexibility (Virtual assistant agency)
Many specialists working as private assistants have chosen this path because of the flexibility the work allows them. Some prefer to work outside the traditional 9-5 workday. But it shouldn’t worry you when they work if they do their job and deliver the requested services. However, if you need someone to work according to a schedule (which can be outside the traditional workday), you can find a virtual assistant to fill the time slot.
For example, if you need 24/7 customer service, you would benefit from hiring a virtual assistant who works off-hours or night-time. Fluid hours of work can make a difference for your business if you want to expand operations.
Virtual assistance agencies have specialists working across multiple time zones (even worldwide) to cater to the client’s needs. Having work completed when you begin your workday can be a considerable cost-benefit.
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Save on equipment costs and utility bills
It’s not rocket science that the more people work in your office, the more you pay for equipment, utility bills, and other associated expenses. If you hire more full-time employees, you need to relocate to a larger office or upgrade the existing one to accommodate everyone. Both instances require spending more money. Your electricity and A/C bills will grow if you get a bigger office. Suppose you rent a space that requires you to pay water bills; they’ll also increase.
When you accommodate new team members, you also need to increase the telecom plan and add new lines. But a virtual assistant pays for all operational costs and doesn’t ask extra money for using their phone or utilities to complete the tasks. However, if you need them to call clients and use their own telecom plan, discuss with them during the interview if the established pay includes these expenses.
You also don’t need to purchase new equipment for a virtual assistant (Virtual assistant agency) who works from home. They have their equipment and don’t require their employees to pay for it.
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